PRIVACY & OTHER TERMS

DocupletionForms.com Subscription Agreement

DocupletionForms is owned by Centinel Trust, a Small Business Trust, IRS EIN 83-1363964.

SUBSCRIPTION LEGAL AGREEMENT AND PRIVACY POLICY

Effective Date: 1-1-2025
This Subscription Legal Agreement and Privacy Policy (“Agreement”) is a legally binding contract between you (the “Subscriber”) and DocupletionForms.com (Centinel Trust). By subscribing to our services, you agree to abide by the terms outlined in this Agreement.

1. Subscription Terms

1.1 Subscription Plans
- The Company offers multiple subscription plans with different pricing and feature sets.
- By subscribing, you agree to pay the fees associated with your selected plan.
  - Plan 1 – Unlimited FREE Contact Form and/or 20 Submission FREE Student
  - Plan 2 – $5 monthly
  - Plan 3 – $10 monthly
  - Plan 4 – $15 monthly
  - Enterprise – $295 monthly plus data.
1.2 Billing and Payment
- Subscriptions are billed on a recurring basis (monthly or annually) unless canceled in accordance with Section 1.5.
- Payment must be made via an accepted payment method at the time of subscription.
- Failure to make timely payments may result in suspension or termination of service.
1.3 Changes to Subscription Plans and Pricing
- The Company reserves the right to make reasonable unilateral changes to pricing and subscription terms.
- Any pricing changes will be communicated with at least 60 days’ advance notice.
- Pricing changes will take effect at the next billing cycle following the notice period.
1.4 Subscription Cancellation and Refunds
- Subscribers may cancel their subscription at any time through their account settings.
- Cancellations will take effect at the end of the current billing cycle.
- No refunds will be issued for partial months or unused services.
1.5 Account Termination
- The Company reserves the right to terminate accounts for violation of this Agreement, including non-payment and misuse of services.

2. Privacy Policy

2.1 Data Collection and Usage
- We collect and store personal information necessary to provide services, including but not limited to name, email, and payment details.
- Your data is used for account management, billing, and service improvement.
2.2 Data Protection and Security
- We implement reasonable security measures to protect your personal data.
- While we take precautions, we cannot guarantee absolute security.
2.3 Third-Party Sharing
- We do not sell or rent your personal data to third parties.
- Limited data may be shared with trusted third-party service providers to facilitate payments and service delivery.
2.4 Cookies and Tracking Technologies
- Our platform uses cookies to enhance user experience and collect analytics data.
- By using our services, you consent to our use of cookies.

3. Changes to this Agreement

This Agreement is subject to reasonable unilateral pricing changes after a 60-day advance notice, which will be communicated via email and within your account dashboard.

Sample Pricing Change Notice

Subject: Upcoming Pricing Changes to Your Subscription Plan
Dear Subscriber,
- We are making adjustments to our pricing to enhance our service offerings. These changes will take effect in 60 days on [Insert Date]. Below are the updated pricing details:
  - Plan 1 – [New pricing and terms]
  - Plan 2 – [New pricing and terms]
  - Plan 3 – [New pricing and terms]
  - Plan 4 – [New pricing and terms]
  - NEW PLAN – [New pricing and terms]
  - Enterprise – [New pricing and terms]
- We appreciate your continued support. If you have any questions or wish to modify your subscription, please reach out to our support team.
- Sincerely,
- DocupletionForms.com Team

AN ADDITIONAL NOTE TO OUR SUBSCRIBERS:

DocupletionForms has created an Affiliate Program in order to reach more people. Please click this link in order to read all of the terms and conditions and disclosures and disclaimers regarding that program.
We make our Form Editor FREE for all to use. We have an amazing development team who makes sure to use the highest security protocols in the .PHP code they use, create, modify and integrate.
If you leave us your name and email via any of our marketing page, the only thing we are doing is putting you on a list of people to send emails to every week or so about updates to our program.
We want you to use us for our FREE Form Builder and get into using Zapier and hopefully use us for HIPAA Compliant Email via our Rackspace Reseller, for WordPress on cPanel and for our Data-Merge. These things are inexpensive and we have a commitment to keeping them cost affordable for you our Subscriber, and so that having been said, we also are committed to not junk mailing you with too many sales pitches.
Our server is on Amazon located in the USA, our Zapier API Server is Akamai formerly Linode and it is located in Philadelphia. We connect you to Zapier via Webhooks or via the direct integration, and Zapier is a very reputable and well known company. Zapier is a Los Angeles based Company and is not HIPAA Compliant and is not headed towards HIPAA Compliance as per their own explanations. We are going to be putting out a tray.ai embedded, which is HIPAA Compliant. We are not yet HIPAA Compliant as a Contact Form, but are making progress towards HIPAA Compliance by using Secure Firewalls. Currently only the Rackspace Email we sell as a Reseller is HIPAA Compliant. We are committed to upholding code standards.
NOTE – We cannot vouch for any software program company to which you webhook and/or to which you connect via Zapier. You must investigate companies on your own with respect to reputation, laws that govern, physical locations, so on and so forth.
We know that somebody could go try to recreate our overall program and integrations, but we know that NOBODY has the same vision to be the CATEGORICAL KINGS OF CONDITIONAL LOGIC COUPLED WITH DOCUMENT COMPLETION AND INTEGRATION CAPABILITIES AND INSTRUCTIONALS LIKE DOCUPLETIONFORMS DOES! Thank you for considering us as part of your online software tools. We know that your business is a reflection of you and we work hard to help you uphold a solid image with solid software.
Regards, James F. Polk, Founder of DocupletionForms.com

DocupletionForms.com Legal Use Policy

Legal Disclaimer
- DocupletionForms.com (“the Platform”) is not a law firm, does not provide legal advice, and is not a substitute for the advice of a licensed attorney. The Platform offers expert document automation tools for use in business, nonprofit, academic, and legal support workflows.
Authorized Use
- The Platform may be used for:
  - Internal business process automation
  - HR, compliance, financial, and administrative documents
  - Legal support work by licensed attorneys or authorized paralegals in jurisdictions where such use is permitted
  - Document preparation for educational or volunteer support initiatives
Prohibited Use
- Users agree not to:
  - Use the Platform to offer or simulate legal advice in jurisdictions where they are not licensed
  - Provide client-facing legal services through the Platform in countries or jurisdictions that prohibit such systems (e.g., Germany, Philippines, France, etc.)
  - Misrepresent their qualifications or the legal status of documents generated
Jurisdictional Limitations
- Use of the Platform for legal services is strictly prohibited in jurisdictions where automation of legal practice by non-lawyers is not allowed. These include, but are not limited to:
  - Germany
  - France
  - Philippines
  - India (varies by state)
  - South Korea
User Agreement
- All users must agree to the following clause:
  - “I understand and acknowledge that I am solely responsible for complying with all local laws and regulations related to the use of automated legal tools. I will not use DocupletionForms.com in violation of any such law.”

Restricted Use Licensing Agreement

Internal-Use License (Non-Legal)
- DocupletionForms.com grants businesses and organizations a non-exclusive license to use the Platform for internal purposes